For departments

Course fee approval procedure

*Provost and Executive Vice Chancellor approval  

*Vice Chancellor for Rural, Community, and Native Education approval

  1. All fees must be published in the applicable semester course schedule, special session course schedule or non-credit course schedule and in corresponding electronic equivalents. Fees that are not approved and not published in the applicable schedule will not be assessed. Any exception to the publication requirement requires Chancellor approval. Approval of such exceptions cannot be delegated.

  2. Course Fee Approval Request Deadlines:
    Course fee approval requests must be submitted to the Provost for Fairbanks campus courses  or the Vice-Chancellor for Rural, Community, and Native Education for CIS and CTC courses for approval.  The submission due dates are indicated below. These deadlines are driven by the publication dates for the applicable semester course schedule, special session course schedule, or non-credit course schedule (and in corresponding electronic formats). Fees that are submitted after the review deadline will not be assessed. Exceptions to the publication requirement require Chancellor approval, submitted through the Provost’s office.
    • Spring Semester:  September 1
    • Fall Semester:  February 1
    • Summer Semester:  December 1

    • For late-start courses, fee assessment and approval are due no later than two weeks prior to the first day of instruction.

  3. For-Credit Course Fees:
    All course fee proposals (lab/material, distance, computer lab, etc.) originate in a department and must be approved by the corresponding School/Dean, Campus Director or CDE Director. Delegation of Dean's or Director's approval authority must be documented in writing to the Provost. Finally, the request must be approved by the Provost or Vice-Chancellor of RCNE, who will submit it to the Bursar's Office for implementation.

  4. Fees for Non-credit Instruction
    School or College Dean, Campus Director and the CDE Director have the authority to approve non-credit instruction fees that are less than or equal to $200. Any delegation of Dean's or Director's approval authority must be documented in writing to the Provost or Vice-Chancellor of RCNE.

    Fees of more than $200 for non-credit instruction will require Provost approval in addition to Dean or Director approval.

  5. Course Fee Approval Request Form:
    Course fee approval requests can be submitted electronically via NextGen. You do not need to print, scan or fax the form to sign and submit it, nor do you need to create any accounts to use this feature. We are no longer able to provide a pdf Course Fee Approval form, all requests must be submitted through the DocuSign venue.